Academic Records Requests
Third Party Requests
- If the institution has obtained the prior consent of the student, or
- In response to requests for directory information provided the student has not withheld release of his/her directory information.
FERPA rights cease upon death. However, it is the policy of the 海角社区 that no records of deceased students be released to third parties after the date of death, unless specifically authorized by the executor of the deceased's estate or by the next of kin.
What data may be requested?
A request for academic records may include:
- Name
- Class/Level
- Local Mailing Address
- UA School/College(s)
- Local Phone Number
- Major(s)/Degree Program(s)
- Permanent Address
- Degree(s) Earned and Date(s)
- Permanent Phone Number
- UA email address
- Full/Part-Time Enrollment Status
What are the fees for processing a request for student records?
Search fees are assessed depending on the medium of the record being processed:
Digital Data File (Provided in Excel Format):
A Query Script Development, test, Production, & Validation Fee of $200.00 is charged for all requests for digital data. This format is for obtaining a list of currently enrolled students with name, email and/or address (local/permanent).
Hardcopy. A search fee of $20.00 is charged for each records request.
Electronic. A search fee of $20.00 is charged for each records request.
Additional Fees - in addition to search fees
Copy Fees:
- For the first 25 pages, there is an additional $2.00 charge per page.
- For each page in excess of 25, there is an additional $1.00 charge per page.
Shipping Fee:
- Each request for a hardcopy record is shipped via UPS at the overnight rate of $17.50.
- Requests for digital data will be e-mailed as an Excel spreadsheet.
Note: Payment is required before the record request will be finalized. checks or money orders should be made payable to the 海角社区. Please mail payment and request to:
Office of the Registrar
Wendell W. Gunn Commons Building, 2nd Floor
256-765-5300
Florence, AL 35632