ࡱ>  v4bjbjVV .r<<v,bbmDl+*******$N-/++&+"**'|K)P) s(*<+0l+(0X0$K)0K)^nL++:Xl+0b k:  ANNUAL REPORT Date Due: July 31, 2011 COMMITTEE NAME: Faculty Staff Welfare Florence, Alabama Dr. Birdie Bailey June 10, 2011 Committee Chair Date submitted Submitted to: Dr. Steve Smith, Vice-President June 10, 2011 Business and Financial Affairs Date received Dr. Sandra Lowe, Chair Shared Governance Executive Committee Title/Committee (if applicable) UNIVERSITY OF NORTH ALABAMA ANNUAL REPORT Faculty Staff Welfare Committee 2010-2011 Executive Summary-The Faculty Staff Welfare Committees (FSW) primary focus was to perform the charge duly committed to it with an emphasis placed on charges 1, 4, and 5. The Committee thoroughly reviewed and disposed, through the assigned channels, its deliberations on matters pertaining to its charge. The Committee considered both matters pertaining to faculty and staff through the respective senates for their deliberations and recommendations. The Committee successfully addressed previous years Committees concern related to attainment of quorum. The Committees Charge (from the Shared Governance Document) Reviewed FSW Committee charge No change to charge posted to the web since May 1, 2005. Previous FSW minutes reflect that request for revision of the Shared Governance Document regarding the F/S committee charge which was sent to the Shared Governance Executive Committee (SGEC) in March 2010 could not be determined whether change occurred. FWS Committee requested revision of its charge be approved by SGEC and posted via the web. Charge updated on the web. Following review of 2010-2011 actions of FSW Committee, the Chair offers the following recommendations for update to the current charge: It is recommended that the SGC routes documents pertaining to faculty-related or staff-related matters through the Faculty Senate and Staff Senate, respectively, and that the FSW Committee only reviews documents that could potentially affect both faculty and staff. It is recommended that related to statement above that Charge #2 for FSW Committee is routed to the Faculty and Staff Senate, e.g. Review and develop performance review systems for faculty and staff, since they will require different systems of review and would be best addressed by the appropriate Senates. It is recommended that Charge #4, e.g. To ensure the complete, accurate, and timely placement of policies and policy changes in the Faculty Handbook and the Staff and Service Employees Personnel Handbook, be changed to accurately reflect the current process for entry of approved documents into the appropriate handbooks. The FSW has not been involved in this process and is not involved in all policies being reviewed and sent to other VPs for disposition. In the reviewing and reporting mechanism of the FSW Committee, all of its documents are recommended to the VP for Business and Financial Affairs, Dr. Steve Smith, for forwarding on to the President for acceptance, rejection or revisions of recommendations. University documents do not return to nor are distributed by other shared governance Committees to the FSW Committee for disposition. Therefore, this charge is unattainable for this Committee and it is recommended that this aspect of the charge be deleted from the responsibility of the FSW Committee and that the current practice occurring at the University for handbook reviews and updates be addressed for this action. The Committee met on the following dates: 9/10/10 (Mike Thompson-Chair), 9/28/10 (Mike Thompson-Chair, Dr. Bailey appointed new Chair), 10/19/10, 11/16/10, 12/14/10, 1/18/11, 2/28/11, 4/25/11 and multiple e-mail correspondences. What were the Committees actions and accomplishments this year relative to each of the items of the charge? Charge #1 The FSW Committee reviewed numerous documents and made recommendations on matters relating to faculty and staff welfare, including compensation, benefits, health and safety, and quality and equity of work issues. Charge #2 See recommendation above Charge #3 See recommendation above Charge #4 The FSW Committee communicated its deliberations and findings to the Vice-President for Business and Financial Affairs, Dr. Steve Smith, according to the reporting mechanism set forth in the Shared Governance Document, this Committee reports to the President through the Vice President for Business and Financial Affairs(see Committee recommendation above) Charge #5 The FSW Committee handled all proposals affecting University policy according to section C.2 Shared Governance Procedure for Policy Change Recommendations What were the Committees formal recommendations? Procedure for Volunteering Services to Establish Endowments Change Recommendation(s): A. A maximum and/or minimum term length of the volunteering period should be specified, keeping in mind that the current standard per the Foundation is a 5-year window to establish an endowment of $25,000. B. In this policy, there should be reference to the existing enrollment form. C. Related to this policy, the FSW Committee recommends that a similar policy be developed for active employees desiring to donate a portion of their salaries to scholarships and/or endowments. Addition of MFA in Interior Design to Criteria for Appointment, Promotion, and Tenure Accepted (Option I) to add the MFA in Interior Design to the Criteria for Appointment, Promotion, and Tenure documents. We affirmed that this was a reasonable policy change. Proposal to revisions of Faculty Evaluation Policy (Faculty Handbook 4.13) Accepted version approved by the Faculty Senate on 10/14/2010. Faculty Salary Schedule Modification Accepted recommendation Protocol for External Faculty/Staff Searches with attached Search Summary Form Accepted as amended by Faculty Senate with understanding that members could be appointed before receiving training but must complete training before commencing in the faculty/staff search process. Recommendations of the Staff Senate were also accepted and noted: 1) form should be available online to all search committee members (presently, only available to Chair of search committee) and 2) search members who have not previously had diversity and search committee training, may be selected to serve provided they agree to access training in an appropriate timeframe, before commencing search committee work. Revision of Faculty Research Development Policy (FH Section 4.10) Accepted recommendation with Senate Amendment FH 4.1 - Faculty research and development monies for purposes other than the completion ofterminal degrees are disbursed to the Vice President for Academic Affairs and Provost who will distribute to the college deans and Dean of Information Technologies, Director of Library Services, and Associate Vice President for Academic Support percentages of those monies based on FTE faculty full-time faculty. The deans will distribute the money will be distributed between research and development according to the following procedure. Independent Study Compensation Proposal) Accepted the Faculty Senate amended document. Division I Survey: (SGEC request expedition) Faculty/Staff Welfare Summarized not prioritized (Submitted 2/9/11 via e-mail) Concerns of moving to Division I: 1. Cost to University and programs - concern can be summed up with this single monetary issue. The move should only be advisable if the cost would not divert funds from programs otherwise deemed important from a faculty/staff welfare standpoint. 2. Large student athletic fees increase 3. How much will this benefit our athletic program? Will the salaries of the coaches and support staff for the various sports increase dramatically? Will we have to do an extensive hiring of new coaches if we do not feel our current staff can lead us into D1? 4. Possible University bankruptcy 5. Too much athletics, too little academics 6. Loss of interest due to win/loss ratios Concerns of staying in Division II: 1. How will this harm our athletic program? Guidelines for Graduate Work Financial Assistance for Staff and Service Employees Recommended language revision on #3 to read: 3. Any grant for such graduate work shall be limited to the current average tuition and fees for a four-year Alabama university and attendance of the grantee at an institution accredited by one of the six U>S. regional accrediting associations or an accrediting agency of the U.S. Department of Education. The granting period shall not exceed one year, but may be renewable annually for a maximum of eight (8) semesters. Staff Senate recommendations approved with request for further definition of institutional need and an editorial change committee to commitment 3/16/11-). Independent Study Compensation Proposal Accepted proposal with Faculty Senate amendment. Tuition Remission Revisions Rejected (Comments sent to Steve Smith) and S. Loew Proposed Military Leave Policy Accepted Proposed Family Act Leave Policy Accepted Tuition Remission - (Approval Authority) Accepted approval authority change only Question on Remission of fees (Auxiliary) Resolution via collaboration of Dr. Steve Smith and Mr. David Shields Loss of Annual Leave Concern Accepted - White reported that there is no State-wide policy on Annual Leave, only sick leave. Survey completed by C. White showing several Alabama institutions rolling Annual Leave over to Sick Leave, e.g. JSU, USA, UAH, and UAB. FSW Committee request to HR that annual reporting be provided to Committee from representatives from BC/BS on status of use. Worked with Human Resources to initiate the Flexible Spending Accounts What does the Committee plan to accomplish A. In the coming year? Continue work with Human Resources to investigate further details on the Donated Leave Bank Continue pursuit in the utilization of Angel learning system for shared governance Work to slow increases in health insurance cost for employees In future years? Continue work with Human Resources in controlling insurance costs What are the Committees weaknesses? Several of the charges for the Committee could not be addressed as stated in the Shared Governance document. See previous recommendations. What can the Shared Governance Committee help you do to address the weaknesses? Review recommendations related to the FSW Committees charge and determine where to appropriately dispose of #2 and #3. Comments. The Chair wishes to thank those members who served on the FSW Committee. 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Rp@Times New RomanQ8Q QQW`2QQ QQU`2QQ q.1QQ Lr.1M`2XG* Times ew RomanQQ-'1 QQz%1 ,QLdv% % %   TT X+ r@)@ LP 6 TT + <r@)@ 'LP 6 TT >+ r@)@ LP 6 TT + "r@)@ LP 6 TT $+ r@)@ LP 6 TT + r@)@ LP 6 TT + {r@)@ fLP 6Rp@"ArialQ8Q QQW`2QQ QQU`2QQ q.1QQ \ r.1M`2X3.* ArialQQI+.1(QXQQ-'1 QQz%1 ,Q\ dv% % %  T} r@)@ LhANNUAL REPORTSUTVRG!TNN[THTT }/ r@)@ LP ARp@"ArialQ8Q QQW`2QQ QQU`2QQ q.1QQ l r.1M`2X3.* ArialQQI+.1(QXQQ-'1 QQz%1 ,Ql dv% % %  T tr@)@_ LdDate Due: H8!8H=8"TX ; tr@)@ _LPJu8=TX<  tr@)@< _LPly5TT  tr@)@ _LP TX  tr@)@ _LP3188TX P tr@)@ _LP, TdQ / tr@)@Q _LT20118887TT0 g tr@)@0 _LP 8 TT u- r@)@ LP 8Rp@"ArialQ8Q QQW`2QQ QQU`2QQ q.1QQ r.1M`2X3.* ArialQQI+.1(QXQQ-'1 QQz%1 ,Qdv% % % Rp@"ArialQ8Q QQW`2QQ QQU`2QQ q.1QQ r.1M`2X3.* Arial+@2QQ-'1 QQz%1 ,Qdv% % %  % % % T Zr@)@DLhCOMMITTEE NAMEHNSS==CCHCSCT`  Zr@)@ DLT: % % % T  Yr@)@ DLxFaculty Staff Welfare=88=!8C!8!!^8!8&7TT Yr@)@ DLP 7 TT \, r@)@ LP 7 % % % TU @r@)@U+LUniversity of North AlabamaH=68'8"5>!H='!=G8=8Y7TT  @r@)@ +LP 8 T9A r@)@9LpFlorence, Alabama=='8=88E8=8Y8TT A r@)@ LP 8 TT - & r@)@  LP 8 TT ' - r@)@ LP 8 TT - r@)@ LP 8 TT -  r@)@ j LP 8 TT - r@)@ LP 8 TT - e r@)@ P LP 8 TT f - r@)@ LP 8 TT - K r@)@ 6 LP 8 TT L - r@)@ LP 8 TT - 1 r@)@  LP 8Rp@"ArialQ8Q QQW`2QQ QQU`2QQ q.1QQ r.1M`2X3.* ArialQQI+.1(QXQQ-'1 QQz%1 ,Q dv% % %  TT 5 + r@)@ LP 6 % % % TX %r@)@LP Rp@ ArialQQ QQW`2QQ QQU`2QQ q.1QQ ,r.1M`2X3.* Arial.1DQ-'1 QQz%1 Q,dv% % % % % % T& r@)@&LpDr. Birdie BaileyH!C!88B881'% Ld& & !??% ( TT r@)@LP % % % TX Er@)@LP TF r@)@FLl TT r@)@LP &" WMFC H HMTT ! r@)@ LP KTT" = r@)@" LP TT> Y r@)@> LP % % % TTZ u r@)@Z LP Tpv  r@)@v LX % % % Tx r@)@ L\June 10278888Tp r@)@ LX, 20118787'% Ld  y!??% ( TT r@)@LP 6!"  % % % TT r@)@tLP T r@)@ tLlCommittee ChairH8SR88H88!TTqr@)@tLP zTTrr@)@rtLP ,TTr@)@tLP ,TT r@)@tLP ,TT ! r@)@ tLP ,TT" M r@)@" tLP ,TTN y r@)@N tLP ,% % % Tlz ir@)@z tLXDate H88Tjr@)@jt L`submitted278T87TTPr@)@tLP 6 TT#r@)@LP 6 TT#pr@)@[LP 6 TTt#r@)@LP 6 TT#Vr@)@ALP 6 TTZ#r@)@LP 6 TT#<r@)@'LP 6 TT@#r@)@LP 6 TT#"r@)@ LP 6 TT&#r@)@LP 6 TT#r@)@LP 6 TT #{r@)@fLP 6 TT#r@)@LP 6 TT#ar@)@LLP 6 TeWr@)@LhSubmitted to: C87T788T`Xer@)@XLTDr.H!TTer@)@LP Te/r@)@ LdSteve Smith,C818BT8TT0eJr@)@0LP TdJe r@)@KLTViceC28TT e. r@)@ LP-!T/ e r@)@/  L`PresidentC!82877T e" r@)@  Ld % % % T# er@)@#  LhJune 10, 20112788888877'% Ld# # y!??% ( TTer@)@LP 6 TTGr@)@2LP ,TTEGr@)@2LP ,TxFGr@)@F2L\ T Gr@)@ 2 L`Business C827822TC Gr@)@2Lxand Financial Affairs788=77828B8!2TTD M Gr@)@D 2LP TTN y Gr@)@N 2LP ,Tz Gr@)@z 2 LhDate receivedH88!828187TTGr@)@2LP TdlGr@)@2LT  TTKr@)@LP ,TXKQr@)@LP TTRKEr@)@RLP TTFKar@)@FLP T`bKr@)@bLTDr.H!TTKr@)@LP TKv r@)@LpSandra Lowe, ChairC878!878G8H87"TTw K r@)@w LP TT K! r@)@ LP ,TT" KM r@)@" LP ,TTN K r@)@N LP 6 TX%-r@)@LP TT&-r@)@&LP T-r@)@Lp TT-r@)@LP T -r@)@LpShared Governance B88!87N718!88828TT  -r@)@ LP 6 TT1r@)@LP ,TT1Er@)@LP ,TlF1r@)@FLX &j WMFCH HM TT1r@)@LP TT1r@)@LP T 1 r@)@ LtExecutive CommitteeC182818H8ST87TT 1 r@)@ LP 6% % %  Tr@)@L|Title/Committee (if appl=8H8SR88!887Txr@)@L\icable)2888!TTr@)@LP TTr@)@LP 6 Rp @ Arial$1P|Q.1lEK.1 q.1XQ`Q Lr.1M2d 3.ArialQQz%1 QLdv% % Rp @"ArialQQ `QQW`2`QXQ QDQU`2`QXQ q.1XQ`Q lr.1M`2X3.* ArialQTM`2QM`2Q-'1 QQz%1 Qldv% % % % % 666666666666666666666666666666666666 6 66 6  6 66 6  6 66 6  6 66 6  6 66 6 66666666666666666666  I.@Times New Roman---  2 XDH  2 gDH  2 uDH  2 DH  2 DH  2 DH  2 DH @"Arial---2  HANNUAL REPORT  2 H @"Arial---2 HDate Due:  2 >HJu2 MHly 2 WH 2 [H312 iH, 2 pH2011 2 H  2 DH @"Arial---@"Arial------ 2 HCOMMITTEE NAME    2 :H: ---+2 EHFaculty Staff Welfare   2 H  2 DH ---42 H     2 H %2  HFlorence, Alabamaf   2 }H  2 'DH  2 6DH  2 EDH  2 SDH  2 bDH  2 pDH  2 DH  2 DH  2 DH  2 DH @"Arial--- 2 DH ---2 _H @ Arial------%2 fHDr. Birdie Bailey - @ !\f- 2 H ---2 H #2 H  2 H \ 2 aH 2 jH  2 nH --- 2 rH 2 uH ---2 HJune 102 H, 2011- @ !Q- 2 H ,H'--- 2 _H "2 cHCommittee Chair    2 H  2 H & 2 H & 2 H & 2 DH & 2 jH ' 2 H &---2 HDate 1 2  Hsubmitted  2  H  2 _H  2 _H  2 _H  2 _H  2 _H  2 /_H  2 =_H  2 L_H  2 Z_H  2 i_H  2 x_H  2 _H  2 _H  2 _HSubmitted to:  2 HDr.  2 H 2  HSteve Smith,   2  H 2 HVice 2 'H-2 + HPresident2 a H ---2  HJune 10, 2011- @ !Q- 2 H  2 _H ' 2 H &2 H 2  HBusiness +2 Hand Financial Affairs 2 oH " 2 H &2  HDate received  2 H $2 )H  2 _H '2 H  2 H  2 H 2 HDr.  2 H &2 HSandra Lowe, Chair   2 4H  2 DH & 2 jH ' 2 H 2 _H  2 fH %2 H  2 H &2 HShared Governance   2 :H  2 _H ' 2 H &2 H  2 H  2 H (2 HExecutive Committee    2 =H ---/2 _HTitle/Committee (if appl  2 Hicable) 2 H  2 H  @ Arial--@"Arial- - - "System- - HHGGGGGGGGGGGGGGGGFFFFFFFFFFFFFFFFEEEE՜.+,0 hp|  P`, 5(Shared Governance Committee Annual Report Template) Title  !"#$%&'()*+,-./0123456789;<=>?@ACDEFGHIJKLMNOPQRSTUVWXYZ\]^_`abcdefghijklmnopqrstuvwxyz{|}~Root Entry F )Data :1TableB1WordDocument.rSummaryInformation([$kDocumentSummaryInformation8CompObjy  F'Microsoft Office Word 97-2003 Document MSWordDocWord.Document.89q