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Academic & Student Affairs Committee
Minutes of the Meeting of February 24, 2015
GUC Loft
The Academic and Student Affairs Committee met on February 24, 2015, in the Loft of the Guillot University Center. The following members were present: Ms. Jennifer Ballard, Ms. Darlene Crowden (proxy for Dr. Mary Bowers), Dr. Greg Carnes (as voting proxy for Dr. Carmen Burkhalter), Dr. Melvin Davis, Dr. Jerome Gafford (proxy for Dr. Dan Hallock), Dr. Cameron Gren and Dr. Clarissa Hall (proxy for Dr. Tera Kirkman). Guests were Dr. Kimberly Greenway, Director of Student Conduct; Ms. Kim Mauldin, Director of Admissions; Ms. Lisa Burton, Registrar; and Dr. Craig Robertson, Department Chair for Professional and Interdisciplinary Studies.
Call to Order
Ms. Bonnie Coats, committee chair, called the meeting to order at approximately 3:35 p.m. Committee members introduced themselves.
Adoption of Agenda
The agenda was adopted by consensus.
Approval of Minutes
Dr. Carnes made a motion to approve the minutes from January 27, 2015. Ms. Sutton seconded and the motion carried.
Old Business
1. Copyright Use Work Group Dr. Hall reported for Dr. Kirkman that the work group is continuing to refine a rough draft and will be ready to present their report at the May meeting.
2. Transfer Student Disciplinary Waiver Policy - Dr. Robertson reviewed the proposal that he submitted to the Distance Learning Advisory Committee asking that the Transfer Disciplinary Waiver Policy be made a part of the admission process. When waivers are not submitted by the deadline, students (online and traditional) are receiving holds preventing them from preregistering for the upcoming semester.
Dr. Greenway says that students in online programs only, not students taking both online and traditional, could possibly have holds and if they do, notify her and she will remove the hold. She needs to know how to identify students. Number of students in programs for spring, 2015. BSN 34, online sociology 2. Number of students in fall 2014: BSN is 37, online sociology is 2, BIS is 4.
Ms. Mauldin says that public educational institutions do not have admission deadlines. She says, at this time, it could be one-three months before receives the transfer forms for transfer students since we continue to accept students two-three weeks after the first day of class. This is a very sticky process and making it a requirement (the same as transcripts) might prevent students that register late from being accepted. She says there would be several students that might not be admitted. She also said that Admissions might be able to put something in their acceptance letter or refer them to the website for other requirements that must be completed to transfer to . Admissions can call the last institution to find out if a student is in academic good standing and financial good standing but other institutions will not release discipline information to the Admissions Office and must be referred to the Student Conduct Office. These two offices have to work together to get some of the students admitted that register late.
After the committee meeting on January 27, the Committee agreed that the Policy may not be strict enough and that the form be made a part of the admission process. After discussion at the February 24 meeting among the committee members and the guests, there was a motion to leave the Transfer Disciplinary Waiver Policy as is with continued discussion, if needed.
New Business None
Announcements
Next Meeting March 31, 2015, 3:30 p.m., GUC Loft
Adjourn
The committee adjourned at approximately 4:25 p.m.
PAGE \* MERGEFORMAT 2
APPROVED at the August 25, 2015 meeting
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