ࡱ> mol R"bjbjVV 4<<<8b* * mm8Q$uDcLcNcNcNcNcNcNc$eQhrc!rcmmXcmlLcLc] , c@GfL_<8cc0c_03i3ix c3i c,rcrcc3i* 3:  ACADEMIC AND STUDENT AFFAIRS COMMITTEE MINUTES OF THE MEETING OF NOVEMBER 30, 2010 3:30 P.M., GUC LOFT The Academic and Student Affairs Committee met on November 30, in the Loft of the Guillot University Center. The following members were present: Dr. Birdie Bailey, Dr. Doug Barrett, Ms. Jennifer Brown, Dr. Thomas Calhoun, Ms. Bonnie Coats, Dr. Melvin Davis, Ms. Jessica Ezell, Dr. Kerry Gatlin, Dr. Vagn Hansen, Dr. Bill Huddleston, Dr. Donna Jacobs, Dr. Andrew Luna, Dr. David Muse, Dr. Janice Myhan, Ms. Pam Osborn (proxy for Joan Smith) Mr. David Shields, Ms. Joan Smith, Mr. David Shields, Dr. John Thornell. Dr. Brenda Webb and Dr. Laura Williams. Ms. Jill Chambers, committee chair, presided. A quorum was present. Call to Order Ms. Chambers called the meeting to order at approximately 3:35 p.m. Adoption of Agenda and Approval of Minutes The agenda and the minutes from the October 26, 2010, meeting were approved by consensus. Review of Shared Governance Process Mr. Shields reviewed the Shared Governance process. Dr. Thornell reported that the Shared Governance Executive Committee is reviewing the process and a revision should be available in January. Old Business Service Learning Subcommittee Ms. Brown reported that the subcommittee has had two meetings (see attachment 1). Academic Honesty Policy The Student Government Association did not approve the draft policy. Faculty Senate did not approve due to lack of consensus. Feedback has not been received from Staff Senate. A decision was made to table the issue until the January meeting. New Business Retroactive Withdrawal Policy Dr. Muse made a motion to amend the policy to provide an opportunity for a retroactive withdrawal to be made outside the stated one-year limitation (see attachment 2). Dr. Barrett seconded the motion. The motion passed. Ms. Ezell then made a motion to approve the policy as amended, if approved by the Student Government Association, and Dr. Barrett seconded the motion. The motion passed. Transfer Policy Change Dr. Huddleston made a motion that the proposed changes to the Transfer Policy be accepted, provided there is positive feedback from the three senates. Dr. Muse seconded. The motion passed. Feedback should be received by the January 25, 2011 meeting. Announcements Next meeting is January 25, 2011, 3:30 p.m., GUC Loft. Adjournment The meeting adjourned at approximately 4:50 p.m. ___________________________________ Jill Chambers, Committee Chair ATTACHMENT 1 Service-Learning Work Group In Attendance on 11/17/10: Jennifer Brown, Jana Beaver, Cynthia Burkhead, Wendy Darby, Jennifer Smith and Kaylie Watts (new student member) The meeting was called to order at 3:30 p.m. in the Stone Lodge. The members discussed the definition that would be presented in final report. Definition (passed unanimously) We decided to go with the definition provided by the Learn and Serve Clearing House: Service-learning is a teaching and learning strategy that integrates meaningful community service with instruction and reflection to enrich the learning experience, teach civic responsibility, and strengthen communities. It was decided that the Work Group must set clear guidelines of what would qualify as service-learning and what would not. Below are the ideas that were discussed at the meeting. Service -Learning IS: Community partnership with nonprofit service organization (solve real world problems/issues) Civic social responsibility (personal and academic development) Reflection tying service to learn outcomes Service-learning is NOT: an internship volunteer work Clinical on campus The Work Group reviewed the Curriculum Committee minutes from the meeting of October 5th 2010 to see the impact on the Work Groups charge. The section of the Curriculum notes which were reviewed read: Update from Sue Wilson on Consideration of the request from the Registrars Office for the inactivation of SL 199 and SL 499 in all subjects. Excerpt from 6-22-10 minutes: Dr. Coates moved approval and Dr. Peterson seconded the motion with authorization to the Registrars Office to establish another course number for the 499 course which will not conflict with the independent study or any other course number. The motion was approved unanimously. Due to the changes made in the curriculum, the Work Group will be putting forth new course requests to the curriculum committee at a later date ( 395 & 495). Discussion on the long term impact and how service-learning is an alternative way of student development occurred. The Committee discussed the difference between the SL designation of classes (sections) versus the courses now in each department. It was found that there was a gap now that SL199 and SL499 are in each department (courses will not be identified with the SL prefix)there needs to be courses housed under the University Experience for projects that do not necessarily fall under a department. The Work Group envisions a three-prong approach to offering flexible implementation of Service-Learning at :    Next Meeting: December 1st. Each member will compile a list of Service-Learning guideline ideas [Part I] and meeting times for next semester. ATTACHMENT 2 Retroactive Withdrawals In special and unusual circumstances beyond the students control, a student may, with documented evidence, petition the University for retroactive withdrawal from the University. The request must be submitted to the Registrar normally within one year of the end of the semester of most recent enrollment. The faculty who served as instructor(s) of record must be consulted regarding the request. The request must also be reviewed by the dean of the college where the courses are housed. If the recommendations of the faculty member and college dean are in conflict, the Vice President for Academic Affairs and Provost will review all relevant documentation and make a final decision. If approved, all grades awarded during the withdrawal semester must be changed to a grade of W. If the instructor(s) are no longer employed with the University, the department chair where the course(s) are housed submits the recommendation.     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