ࡱ> X[W bjbjVV 42<<``DCKCMCMCMCMCMCMC$EHtqCqCCRKCKCc<D3@%K`v=&7CC0C=fHxHL3@H3@qCqCN`CH` i: Minutes Shared Governance Executive Committee Shared Governance Monday, February 21, 2011 I. Call-to-Order at 3:35 pm. Quorum present: S. Loew (Chair), R. Statom (V. Chair), L. Armstrong, David Shields, C. Hamilton, V. Hansen, K. Jacques, T. Richardson (also representing Faculty Senate) , B. Peeden, J. Thornell and Ethen Humphres (Staff Senate). II. Approval of the Agenda. Motion to approve Agenda by B. Peeden, 2nd by T. Richardson, Unanimously Approved. III. Approval of the January 24, 2011Shared Governance Executive Committee Meeting Minutes. Motion to approve minutes (with minor amendment: removal of the word senate from VII.2.Bullet 3) by T. Richardson, 2nd by L. Armstrong, Unanimously Approved. IV. Report from the Chair 1. Proposal from SGA for an extended Thanksgiving break was sent to Academic & Student Affairs on 1/24/11; A&SA sent it to Senates for feedback on 1/31/11. Note: Faculty Senate has requested a 30 day extension. 2. Proposal to change the appeal for suspended students sent to Academic & Student Affairs on 1/24/11, to Senates on 2/3/11. 3. Emails sent to SG Committee chairs and others on 1/27/11 concerning future of athletics; campus-wide announcement on 2/1/11. 4. Proposal concerning allocation of Faculty Development/Research Funds sent to Faculty Staff Welfare Committee on 1/27/11; to Senates on 2/3/11. 5. Conducted e-business to send the proposed Code of Conduct to the Academic & Student Affairs Committee on 1/27/11; sent on 1/28/11 to Academic & Student Affairs and Senates. 6. The Retroactive Withdrawal Policy proposal was sent to the VPAA & P by the Academic & Student Affairs Committee on or about 1/28/11. 7. The Academic & Student Affairs has formed a work group to develop an Academic Honesty Policy; they have until 4/1/11 to complete their work. 8. The February 7, 2011 Shared Governance Committee meeting was cancelled due to lack of new business. 9. The Proposal for Independent Study Compensation was sent to the Faculty Staff Welfare Committee on 2/9/11 as agreed upon by e-business of the SGEC. V. Unfinished Business Future of Athletics reports. Four to five committees had submitted reports. Feedback from Shared Governance Committees on potential move to Division I athletics was presented. VI. New Business 1. Proxies for Shared Governance committees. Motion by T. Richardson, 2nd by J. Thornell to insert language into Shared Governance Document at appropriate location to require that proxies be used when members cannot attend committee meetings. The Chair will propose language for the committee to vote on. Unanimously Approved. 2. Additional Faculty Members on Athletic Committee. Motion by T. Richardson, 2nd by K. Jacques to Table proposal from Athletic Committee until the institution of the use of proxies (see VI.1. above) can take place. The Executive Committee wishes to see if the use of proxies will alleviate the problems experienced by the Athletic Committee. Unanimously Approved. 3. Changing wording so members of the Council of Academic Deans may serve on committees rather than Deans Motion by T. Richardson, 2nd by L. Armstrong to change wording throughout the Shared Governance Document so that all members of the Council of Academic Deans can serve on committees instead of only those with the title of Dean. Unanimously Approved. Approved changes to be forwarded to President Cale. VII. Comments from Constituent Representatives Student Government Association. C. Hamilton reports that SGA is working on the following: Shared Governance issues and requests from Shared Governance committees Student Body vote on the potential move to Division I athletics. C. Hamilton reports that the analysis of the vote is continuing. Staff and/or Staff Senate President. Ethen Humphres reports that the Staff Senate is working on the following: Proposal to lengthen Thanksgiving Break to 5 days. Policy issues. Potential move to Division I athletics. Proposals to establish numerical balance between faculty and staff on Shared Governance committees. Faculty and/or Faculty Senate President. T. Richardson reports the following from the Faculty Senate: Faculty Senate has requested a 30 day time extension on the proposal to lengthen Thanksgiving break to 5 days. Reports from senators on the concerns of their constituents on the potential move to Division I athletics are currently being collected. A specific proposal (i.e. strike through underline) to change the appeal for suspended students was requested. Proposal concerning allocation of Faculty Development/Research Funds is on the agenda for the March 10 meeting. Proposed changes to Shared Governance Document may be voted on in the March 10 meeting. 4. Administration V. Hansen suggested that the Faculty Senate may need to meet more often in order to deal with the deadlines if the new Shared Governance proposal is accepted. VIII. 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